24/7 Emergency Dispatch & Service Booking
AI Receptionist for HVAC Companies
Never miss an emergency call. Voka AI handles service requests, schedules appointments, and dispatches technicians—even at 3 AM.
What Voka AI does for hvac businesses
Voka AI is an AI voice receptionist for HVAC companies that answers every call in under 2 seconds, qualifies emergency vs. routine, captures equipment details (brand, model, symptoms) for technician prep, and texts booking confirmations — including the 2 AM no-heat calls and weekend emergencies that go straight to voicemail elsewhere. Emergency HVAC calls don't wait for business hours. Voka captures every one, 24/7, with intelligent routing for urgent issues.
The Hidden Cost of Missed Calls in Your HVAC Business
Emergency calls after hours go to voicemail, losing urgent high-value jobs
Can't afford 24/7 dispatch staff but need to capture every emergency
Manual scheduling creates gaps and double-bookings
No system to capture equipment details and prioritize calls
Experience the Voka AI Advantage
Hear how Voka AI handles a real hvac call — capturing intent, booking the appointment, and confirming details with the caller.
HVAC Service Request
Hear how Voka AI handles an HVAC service call — capturing equipment details, assessing urgency, and routing emergency calls to your on-call technician.
Voka AI delivers the professional reception your hvac business deserves
- ✓24/7 emergency call answering with intelligent routing and warm transfer for urgent issues
- ✓Automatic appointment booking with Square, Acuity, or Google Calendar (Jobber and Housecall Pro coming soon)
- ✓Equipment information capture (brand, model, symptoms) for technician preparation
- ✓Lead scoring to prioritize high-value commercial vs residential calls
- ✓SMS booking confirmations and follow-up reminders
- ✓Serviceable area configuration to automatically filter calls by location
Integrations That Just Work
Voka AI books service calls into your dispatch tools and routes them to the right tech. Jobber, Housecall Pro, and ServiceTitan integrations are coming soon; Google Calendar and automation hooks ship today.
Field Service Platforms
Coming SoonBuilt for dispatch-driven trades. Voka captures the call details — address, service type, urgency, equipment make/model — and queues the work order into your field-service software so the right tech rolls. Jobber, Housecall Pro, and ServiceTitan integrations are landing in the next quarter; the AI captures everything you need today and exports cleanly when the integration ships.
Calendar Sync
Voka writes service appointments straight into Google Calendar so dispatchers, technicians, and office staff all see the schedule update the moment a customer books. Acts as the always-on backbone while field-service integrations are in development.
Automation Platforms
Hook Voka into your dispatch CRM, follow-up workflows, or invoicing tools. Push every new lead to your sales pipeline, fire an SMS alert for emergency calls, log job details to a spreadsheet — all via Zapier, Make, or self-hosted n8n.
SMS automation that books, confirms, and follows through.
Two simple SMS add-on tiers. Stack with any voice plan.
SMS Starter $14.99/mo — 200 messages, $0.04 overage. SMS Pro $24.99/mo — 500 messages, $0.03 overage. Both tiers: $0 setup fee, dedicated toll-free number included.
Trusted By
Growing Service Businesses Nationwide
Recommended for HVAC: Value Plan
Most hvac businesses pick the Value plan — $149/mo, 600 included minutes at $0.18/min overage. Compare all 5 tiers below.
Simple, Transparent Voice Pricing
Choose from 5 flexible voice plans. All plans include 24/7 call answering with no contracts.
Flex⭐
- 300 included minutes
- $0.25/min overage
- 2 phone numbers
- 5 AI assistants
All Plans Include
All plans are month-to-month with no long-term contracts. Add premium integrations and additional phone numbers as needed. All plans can purchase additional numbers. Each are sold separately from within your portal.
Voka AI also serves these industries
Ready to never miss another hvac call?
Test Voka AI free in your browser — no credit card, no setup time.